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Automate your business processes — no more copy-paste and Excel chaos

We build professional websites, apps, online shops and custom systems — with the quality of big agencies but without their overhead. Specialised in Germany's small and medium businesses.

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In short

Process automation for SMEs starts at around €1,900 net per workflow (e.g. quotes, invoices, syncing data between tools). We connect your existing systems instead of expensive new purchases — often eligible for up to 50% funding.

Every small business has them: the tasks nobody enjoys. Typing data from an email into Excel, re-entering the same order across three tools, hunting down invoices by hand every month. Process automation means defining those dull, error-prone steps once and then letting software handle them — reliably, in the background, with no copy-paste.

At Rhein Code in Düsseldorf, we build automations for the actual reality of small and medium businesses in Germany: grown-over tool landscapes, Excel sheets, an Outlook inbox and no in-house IT department. We connect the systems you already have, close the gaps between them, and replace repetitive manual work with dependable flows.

This isn't about buzzwords — it's about hours given back. A clearly documented workflow at a fixed price from 1,900 € net, hosted on EU servers, GDPR- and BFSG-compliant, with no dependency on a single platform. You keep control over your data and your processes.

Typical challenges

Data is moved between email, Excel and tools by hand
Recurring tasks eat hours every day
Tools don't talk to each other — silos everywhere

What we automate

Generate quotes, invoices and orders automatically
Sync data between tools (CRM, shop, accounting)
Automate recurring emails, reminders and reports
Small custom tools instead of expensive off-the-shelf software

Process Automation

What your website or solution delivers

Workflow analysis before the first line of code

We start by looking at how you actually work today and find the steps that eat the most time. That becomes a clear automation plan before we build, so you invest in what genuinely pays off.

Connecting systems instead of isolated islands

We link your tools through APIs and interfaces: shop, accounting, CRM, email, calendar and inventory finally talk to each other. One entry in one place automatically lands wherever it's needed.

Documents and invoices generated automatically

Quotes, order confirmations and invoices are built from templates with your data — as PDFs, correctly numbered and sent out directly. That removes the monthly paperwork and cuts typing errors to zero.

Automatic processing of emails and incoming files

Incoming orders, forms or attachments are read out and transferred into your systems. Instead of working through an inbox, you only see the cases that genuinely need a decision.

Reminders, notifications and escalations

Automatic alerts to customers, team members or yourself — by email, SMS or inside your tool. Deadlines, payments or stock levels trigger actions before anything slips through.

Recurring reports at the push of a button

Revenue, open items or appointments are compiled and delivered automatically, daily or weekly. You get the numbers without assembling them manually each time.

Safe logging and error handling

Every automated flow logs what it did and notifies you when something goes wrong. The automation stays transparent and you never lose track of it.

GDPR-compliant data flows on EU servers

All data paths run through servers in the EU and only through the systems that are truly necessary. Personal data is processed sparingly and traceably — cleanly documented for your data protection records.

In practice

Real-world examples

A trades business that wants to send quotes faster

Requests arrive by form and email and are still copied into Word by hand. We automate the path from request to finished PDF quote, turning hours into minutes.

An online shop entering each order three times

Every order is maintained separately in the shop, in accounting and on the shipping list. We connect the systems so an order is captured once and arrives everywhere automatically.

An agency assembling reports every month

Numbers from several tools are laboriously copied into a deck. We let the report build itself and land in the inbox on time — as a clean, finished document.

A service provider running appointments and payments in Excel

Customer reminders and dunning happen by hand and sometimes get forgotten. We automate reminders and escalations so nothing slips.

Rhein Code

Why Rhein Code for Process Automation

A fixed price, not an open timesheet

You know from the start what your automation costs — from 1,900 € net, clearly scoped. No nasty surprises like billed consultant hours.

Direct contact with the developer

You talk to the person who actually builds and understands your workflow. That keeps coordination fast and adjustments simple.

No lock-in, your processes are yours

We rely on open standards and document what runs, so you're never tied to us. Your automation keeps running even without us.

GDPR and BFSG built in from the start

Data protection and accessibility aren't afterthoughts but part of how we build. With automated data flows, that matters a great deal in Germany.

Three languages, one point of contact

We support you in German, English and Arabic — ideal when your team or customers are multilingual. Founder Yazan is a native Arabic speaker.

Realistic for SMBs, not corporate IT

We build automations that work in small structures with grown-over tools. No oversized enterprise software, just solutions that fit.

Process

How we work

Process analysis
We find the most time-consuming, recurring workflows.
Fixed price per workflow
A clearly bounded automation building block at a fixed price.
Build & test
We build, test with real data and hand over cleanly.
Expansion
More processes step by step — wherever it pays off.

Technology & standards

API integrations
Webhooks
n8n / custom scripts
DATEV / lexoffice
EU servers

Fixed price

Transparent pricing

Fixed price before we start. All prices net, plus 19% German VAT. No hidden costs.

Starter Website

from €499

1–3 pages, mobile-optimized, GDPR-compliant

Standard Website

from €999

5–10 pages, blog, contact form

Online Shop

from €1,499

Shopify or WooCommerce, DHL/Hermes, PayPal/Klarna

Booking System

from €799

Online appointments, SMS/WhatsApp reminders

Optional maintenance from €29/month (updates, backups, small changes).

Free initial consultation & a fixed-price quote within 48 hours — no obligation.

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FAQ

Frequently asked questions

What does a process automation cost at Rhein Code?

An automation starts at 1,900 € net (plus 19% VAT) as a fixed price. The exact figure depends on how many steps and systems are connected — you get a clear quote up front, with no open hourly billing.

Do we have to replace our existing programs?

No, in most cases we connect exactly the tools you already use. The goal is to close the gaps between your systems, not to buy everything anew.

How long does it take to implement?

A focused automation is often live within two to four weeks, depending on the number of interfaces. We start with the flow that saves you the most time and build from there.

Is this GDPR-compliant?

Yes, we host on EU servers and process personal data sparingly and traceably. We document the data flows so you can reflect them cleanly in your data protection records.

Can we adjust the automation ourselves later?

We build on open standards and document every flow, so you or another provider can carry on. There's no lock-in tying you to us.

What happens if an automation has an error?

Every flow logs what it does and actively notifies you when something goes wrong. You see immediately where it's stuck, and nothing runs wrong unnoticed.

Is automation worth it for a very small business?

Especially then, because in small teams manual work costs a lot of time that's missing from the core business. We start with the process with the biggest leverage, so the investment pays off quickly.

Do you offer ongoing support?

Yes, on request we handle maintenance and adjustments when your processes change. You're not obliged to, though — your automation keeps running on its own.

Let's talk

Tell us briefly about your project. We respond within 24 hours.